[Yapc-na-organizers] YAPC Guests?

Jim Brandt cbrandt at buffalo.edu
Tue Oct 7 04:44:23 PDT 2008

In my experience, the host committee creates a list of well known Perl 
people they would like to invite to speak and sends out the invitations. 
The earlier you can do this the better since they are often in demand 
for other events and might book something else. We've talked about 
extending the personal invitations beyond keynote-level speakers to try 
to make sure strong speaker submit talks, but I don't know how deep the 
past few organizers have gone.

As far as helping with costs, I think that will depend on your budget 
and resources. The Perl speakers are amazing in that they often attend 
many events paying expenses out of their pocket. The conference 
attendance fee is waived, usually for all speakers. Anything you can do 
beyond that would be welcome, but not necessarily expected. If you are 
looking for precedent, most speakers have not received help in the past.

To muddy the waters a bit, we have been funding travel for hackathons. 
So if a hackathon is attached to YAPC, you might consider submitting a 
proposal for travel help for the attached hackathon. That might be one 
way to help with costs.


Richard Dice wrote:
> At YAPC in Toronto the hotel I booked with gave me 1 free room for every 
> 20 that I booked with my group.  So that ended up being a pool of about 
> 8 rooms I could comp people with.  I don't have a firm memory of who I 
> comped.  Larry was one of them.  I was comped as was I think 1 other 
> organizing person -- I needed to be on call 24 hours a day, he was the 
> head AV guy and lived about 70 miles outside of the city.
> "Speakers of special interest & need" is a good rule for comping of 
> hotel rooms or providing other kinds of help.  These are people who go 
> to a _lot_ of conferences (as a lot of people want to see them talk) but 
> who aren't generally funded by another entity to do so.  And their open 
> source involvements often mean they have to crimp their own 
> money-earning potential in order to serve their open source efforts more 
> fully.  (Allison, Audrey, Damian are prime examples.)
> Perl is a community, which means it is communitarian.  It's a good thing 
> to help people who are members of the community who are in need (in the 
> context of YAPC and no doubt other contexts too).
> Hope this helps!
> Cheers,
>  - Richard
> On Fri, Oct 3, 2008 at 10:27 PM, Daniel J. Wright <Dan at dwright.org 
> <mailto:Dan at dwright.org>> wrote:
>     Who traditionally gets a special invite for YAPC?
>     I would assume Larry Wall and any keynotes.   Anybody else?
>     What are the traditional accommodations / amenities provided?
>     Thanks,
>     -Dan
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Jim Brandt
The Perl Foundation
email: cbrandt at perlfoundation.org

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