[Yapc-na-organizers] [Fwd: RE: Housing requirements for June 2009 event.]

Mon Jun 23 20:15:12 PDT 2008

Here's the numbers from two weeks before the conference this year...
they went up a bit, but I don't have the final tally from IIT yet.

MSV Double June 14th (Saturday night) 4
MSV Double June 15th (Sunday night) 16
MSV Double June 16th (Monday night) 17
MSV Double June 17th (Tuesday night) 17
MSV Double June 18th (Wednesday night) 11
MSV Double June 19th (Thursday night) 7
MSV Double June 20th (Friday night) 3
MSV Single June 12th (Thursday night) 2
MSV Single June 13th (Friday night) 8
MSV Single June 14th (Saturday night) 13
MSV Single June 15th (Sunday night) 74
MSV Single June 16th (Monday night) 84
MSV Single June 17th (Tuesday night) 82
MSV Single June 18th (Wednesday night) 49
MSV Single June 19th (Thursday night) 25
MSV Single June 20th (Friday night) 10
MSV Single June 21th (Saturday night) 2

And here are the actuals from 2006:

Fri 6/13
 Single - 1
 Double - 0
Sat 6/14
 Single - 9
 Double - 0
Sun 6/15
 Single - 125
 Double - 19
Mon 6/16
 Single - 130
 Double - 21
Tue 6/17
 Single - 130
 Double - 21
Wed 6/18
 Single - 80
 Double - 10
Thu 6/19
 Single - 52
 Double - 6
Fri 6/20
 Single - 25
 Double - 2
Sat 6/21
 Single - 12
 Double - 0
Sun 6/22
 Single - 1
 Double - 0

On Mon, Jun 23, 2008 at 1:12 PM, Daniel J. Wright <Dan at dwright.org> wrote:
>
> Question #2
>
> I'm actually already overdue on letting CMU know how many dorm rooms we
> need for next summer.
>
> If you look below, you will see that we currently have 87 rooms available,
> which will hold a max 147 (but of course each double room isn't
> necessarily going to be holding two people)
>
> Looking at the numbers from the previous Chicago YAPC (even further
> below), we used 147 rooms to house 168 people.   So, obviously, I'm going
> to have go beg CMU for some more rooms, but I'm curious how many total I
> should be asking for on each day?   Do we have updated numbers from this
> year yet?
>
> One thing to our advantage is that there are plenty of nearby hotels that
> really aren't that much more expensive than the dorm rooms, and they all
> offer free shuttle service to CMU.
>
> -Dan
>
> ---------------------------- Original Message ----------------------------
> Subject: RE: Housing requirements for June 2009 event.
> From:    "Elizabeth Yazemboski" <eay at andrew.cmu.edu>
> Date:    Mon, January 28, 2008 3:13 pm
> To:      "'Daniel J. Wright'" <Dan at DWright.Org>
> Cc:      copetas at cs.cmu.edu
> --------------------------------------------------------------------------
>
> Hi Dan,
>
>
>
> We should be able to accommodate that volume.  The breakdown of rooms are
> listed below:
>
>
>
>
>
>
> Rooms
>
> Occupancy
>
>
> RESNIK 2nd floor
>
> 21
>
> 36
>
>
> RESNIK 3rd  floor
>
> 22
>
> 37
>
>
> RESNIK 4th floor
>
> 27
>
> 44
>
>
> RESNIK 5th floor
>
> 21
>
> 34
>
>
> Total
>
> 91
>
> 151
>
>
>
>
>
>
>
>
>
> WEST WING 2nd floor
>
> 23
>
> 39
>
>
> WEST WING 3rd floor
>
> 23
>
> 39
>
>
> WEST WING 4th floor
>
> 23
>
> 39
>
>
> WEST WING 5th floor
>
> 18
>
> 30
>
>
> Total
>
> 87
>
> 147
>
>
>
> Do you have a set of dates in June 2009 regardless of whether or not you win
> the bid?  It's important for us to place a hold on the range of dates that
> you are looking for, because we will begin to receive 2009 summer housing
> requests soon and we can not hold the entire month of June for one group
> given the amount of inquiries that we receive.
>
>
>
> Beth
>
> *************************
>
> Beth Yazemboski
>
> Carnegie Mellon University
>
> Director, Conferences & Events
>
>    and Pre-College Summer Studies
>
> 5000 Forbes Avenue; UC LL85
>
> Pittsburgh, PA  15213
>
> P:  412.268.1125
>
> F:  412.268.8099
>
>
>
>
>
> -----Original Message-----
> From: Daniel J. Wright [mailto:Dan at DWright.Org]
> Sent: Thursday, January 24, 2008 8:12 AM
> To: eay at andrew.cmu.edu
> Cc: copetas at cs.cmu.edu
> Subject: Housing requirements for June 2009 event.
>
>
>
>
>
> Apparently, my original estimation of 60 rooms was very low.   Below is
>
> actual data from the same event we'll be hosting when it was hosted in
>
> Chicago in 2006.
>
>
>
> It looks like we'll need varying number of rooms depending on the day.  On
>
> the peak nights, we'll need as many as 150 rooms (or perhaps even a few
>
> extra)
>
>
>
> -Dan
>
>
>
> ---------------------------- Original Message ----------------------------
>
> Subject: Re: Looking for housing data for YAPC.
>
>
>
> --------------------------------------------------------------------------
>
>
>
> Okay, here is what I have for actuals minus a few that we bought extra
>
> dorm rooms for and didn't charge so they didn't show up on the
>
> billing... Larry and family for instance.
>
>
>
> Friday night before the conference:
>
> 1 - room, 1 - person
>
>
>
> Saturday night before the conference:
>
> 9 rooms, 9 people
>
>
>
> Sunday night before the conference:
>
> 143 rooms (19 were double), 162 people
>
>
>
> Monday and Tuesday nights of the conference:
>
> 147 rooms (21 were double), 168 people
>
>
>
> Wednesday night after the conference:
>
> 84 rooms (10 were double), 94 people
>
>
>
> Thursday night after the conference:
>
> 59 rooms (6 were double), 65 people
>
>
>
> Friday night after the conference:
>
> 25 rooms (2 were double), 27 people
>
>
>
> Saturday night after the conference:
>
> 9 rooms, 9 people
>
>
>
>
>
>
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