[Yapc-na-organizers] [Fwd: RE: Housing requirements for June 2009 event.]

[Bob Clancy]

I wouldn't sweat it too much.  Yes, if CMU (or even Pitt) can offer dorm 
space that would probably be cheapest.  Do hotels as far away as 
Monroville or West Mifflin offer shuttles, or is it just the really 
local hotels?  Are their any suite hotels that might be able to hold 
more people per room?  When Boston.pm did YAPC bids, we needed to 
consider dorm space at neighboring campuses.  Even Duguesne, if there is 
good bus service would be an acceptable (but less preferred) option in 
my opinion.  (Yes, I grew up in Pittsburgh, and this will likeky be the 
first YAPC I'll attend. )

Bob Clancy
boston.pm


On Mon, Jun 23, 2008 at  2:12 PM, Daniel J. Wright wrote:

> Question #2
>
> I'm actually already overdue on letting CMU know how many dorm rooms 
> we
> need for next summer.
>
> If you look below, you will see that we currently have 87 rooms 
> available,
> which will hold a max 147 (but of course each double room isn't
> necessarily going to be holding two people)
>
> Looking at the numbers from the previous Chicago YAPC (even further
> below), we used 147 rooms to house 168 people.   So, obviously, I'm 
> going
> to have go beg CMU for some more rooms, but I'm curious how many total 
> I
> should be asking for on each day?   Do we have updated numbers from 
> this
> year yet?
>
> One thing to our advantage is that there are plenty of nearby hotels 
> that
> really aren't that much more expensive than the dorm rooms, and they 
> all
> offer free shuttle service to CMU.
>
> -Dan
>
> ---------------------------- Original Message 
> ----------------------------
> Subject: RE: Housing requirements for June 2009 event.
> From:    "Elizabeth Yazemboski" <eay at andrew.cmu.edu>
> Date:    Mon, January 28, 2008 3:13 pm
> To:      "'Daniel J. Wright'" <Dan at DWright.Org>
> Cc:      copetas at cs.cmu.edu
> 
> --------------------------------------------------------------------------
>
> Hi Dan,
>
>
>
> We should be able to accommodate that volume.  The breakdown of rooms 
> are
> listed below:
>
>
>
>
>
>
> Rooms
>
> Occupancy
>
>
> RESNIK 2nd floor
>
> 21
>
> 36
>
>
> RESNIK 3rd  floor
>
> 22
>
> 37
>
>
> RESNIK 4th floor
>
> 27
>
> 44
>
>
> RESNIK 5th floor
>
> 21
>
> 34
>
>
> Total
>
> 91
>
> 151
>
>
>
>
>
>
>
>
>
> WEST WING 2nd floor
>
> 23
>
> 39
>
>
> WEST WING 3rd floor
>
> 23
>
> 39
>
>
> WEST WING 4th floor
>
> 23
>
> 39
>
>
> WEST WING 5th floor
>
> 18
>
> 30
>
>
> Total
>
> 87
>
> 147
>
>
>
> Do you have a set of dates in June 2009 regardless of whether or not 
> you win
> the bid?  It's important for us to place a hold on the range of dates 
> that
> you are looking for, because we will begin to receive 2009 summer 
> housing
> requests soon and we can not hold the entire month of June for one 
> group
> given the amount of inquiries that we receive.
>
>
>
> Beth
>
> *************************
>
> Beth Yazemboski
>
> Carnegie Mellon University
>
> Director, Conferences & Events
>
>     and Pre-College Summer Studies
>
> 5000 Forbes Avenue; UC LL85
>
> Pittsburgh, PA  15213
>
> P:  412.268.1125
>
> F:  412.268.8099
>
>
>
>
>
> -----Original Message-----
> From: Daniel J. Wright [mailto:Dan at DWright.Org]
> Sent: Thursday, January 24, 2008 8:12 AM
> To: eay at andrew.cmu.edu
> Cc: copetas at cs.cmu.edu
> Subject: Housing requirements for June 2009 event.
>
>
>
>
>
> Apparently, my original estimation of 60 rooms was very low.   Below 
> is
>
> actual data from the same event we'll be hosting when it was hosted in
>
> Chicago in 2006.
>
>
>
> It looks like we'll need varying number of rooms depending on the day. 
> On
>
> the peak nights, we'll need as many as 150 rooms (or perhaps even a 
> few
>
> extra)
>
>
>
> -Dan
>
>
>
> ---------------------------- Original Message 
> ----------------------------
>
> Subject: Re: Looking for housing data for YAPC.
>
>
>
> 
> --------------------------------------------------------------------------
>
>
>
> Okay, here is what I have for actuals minus a few that we bought extra
>
> dorm rooms for and didn't charge so they didn't show up on the
>
> billing... Larry and family for instance.
>
>
>
> Friday night before the conference:
>
> 1 - room, 1 - person
>
>
>
> Saturday night before the conference:
>
> 9 rooms, 9 people
>
>
>
> Sunday night before the conference:
>
> 143 rooms (19 were double), 162 people
>
>
>
> Monday and Tuesday nights of the conference:
>
> 147 rooms (21 were double), 168 people
>
>
>
> Wednesday night after the conference:
>
> 84 rooms (10 were double), 94 people
>
>
>
> Thursday night after the conference:
>
> 59 rooms (6 were double), 65 people
>
>
>
> Friday night after the conference:
>
> 25 rooms (2 were double), 27 people
>
>
>
> Saturday night after the conference:
>
> 9 rooms, 9 people
>
>
>
>
>
>
>
>      ------------------------------
>
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