[Yapc-na-organizers] [Fwd: RE: Housing requirements for June 2009 event.]

[Daniel J. Wright]

Question #2

I'm actually already overdue on letting CMU know how many dorm rooms we
need for next summer.

If you look below, you will see that we currently have 87 rooms available,
which will hold a max 147 (but of course each double room isn't
necessarily going to be holding two people)

Looking at the numbers from the previous Chicago YAPC (even further
below), we used 147 rooms to house 168 people.   So, obviously, I'm going
to have go beg CMU for some more rooms, but I'm curious how many total I
should be asking for on each day?   Do we have updated numbers from this
year yet?

One thing to our advantage is that there are plenty of nearby hotels that
really aren't that much more expensive than the dorm rooms, and they all
offer free shuttle service to CMU.

-Dan

---------------------------- Original Message ----------------------------
Subject: RE: Housing requirements for June 2009 event.
From:    "Elizabeth Yazemboski" <eay at andrew.cmu.edu>
Date:    Mon, January 28, 2008 3:13 pm
To:      "'Daniel J. Wright'" <Dan at DWright.Org>
Cc:      copetas at cs.cmu.edu
--------------------------------------------------------------------------

Hi Dan,



We should be able to accommodate that volume.  The breakdown of rooms are
listed below:






Rooms

Occupancy


RESNIK 2nd floor

21

36


RESNIK 3rd  floor

22

37


RESNIK 4th floor

27

44


RESNIK 5th floor

21

34


Total

91

151









WEST WING 2nd floor

23

39


WEST WING 3rd floor

23

39


WEST WING 4th floor

23

39


WEST WING 5th floor

18

30


Total

87

147



Do you have a set of dates in June 2009 regardless of whether or not you win
the bid?  It's important for us to place a hold on the range of dates that
you are looking for, because we will begin to receive 2009 summer housing
requests soon and we can not hold the entire month of June for one group
given the amount of inquiries that we receive.



Beth

*************************

Beth Yazemboski

Carnegie Mellon University

Director, Conferences & Events

    and Pre-College Summer Studies

5000 Forbes Avenue; UC LL85

Pittsburgh, PA  15213

P:  412.268.1125

F:  412.268.8099





-----Original Message-----
From: Daniel J. Wright [mailto:Dan at DWright.Org]
Sent: Thursday, January 24, 2008 8:12 AM
To: eay at andrew.cmu.edu
Cc: copetas at cs.cmu.edu
Subject: Housing requirements for June 2009 event.





Apparently, my original estimation of 60 rooms was very low.   Below is

actual data from the same event we'll be hosting when it was hosted in

Chicago in 2006.



It looks like we'll need varying number of rooms depending on the day.  On

the peak nights, we'll need as many as 150 rooms (or perhaps even a few

extra)



-Dan



---------------------------- Original Message ----------------------------

Subject: Re: Looking for housing data for YAPC.



--------------------------------------------------------------------------



Okay, here is what I have for actuals minus a few that we bought extra

dorm rooms for and didn't charge so they didn't show up on the

billing... Larry and family for instance.



Friday night before the conference:

1 - room, 1 - person



Saturday night before the conference:

9 rooms, 9 people



Sunday night before the conference:

143 rooms (19 were double), 162 people



Monday and Tuesday nights of the conference:

147 rooms (21 were double), 168 people



Wednesday night after the conference:

84 rooms (10 were double), 94 people



Thursday night after the conference:

59 rooms (6 were double), 65 people



Friday night after the conference:

25 rooms (2 were double), 27 people



Saturday night after the conference:

9 rooms, 9 people





-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mail.pm.org/pipermail/yapc-na-organizers/attachments/20080623/e5e93079/attachment-0001.html