[Yapc-na-organizers] Tasks: Food/beverage/hospitality

[Bob Clancy]

>From: Joshua McAdams <joshua.mcadams at gmail.com>

Bob>> Over the weekend I noticed in UH's food/beverage policy that you will be allowed to bring

Josh>This would be a great place to save some money.  When we signed up
Josh>with IIT we were told that we could cater the conference ourselves,
Josh>but then when we actually got ready to do so, we were told that we had
Josh>to use the on-campus catering service :(
Josh>
Josh>If you can get written confirmation from the University as to exactly
Josh>what can and cannot be done, do so.

Hi Josh (love PerlCast  :-)

It's written in their food and beverage policy
(but Jeremy should probably get clarification):

http://uh.edu/ucaf/reservations/files/APPROVED%20-%20UCAF%20Food%20Beverage%20Policies%208-1-2005.pdf
...
I. Providing Own Food/Drink Products
The reserving party has two options related to providing own food/drink products:
o Pre-packaged store-purchased items may be carried into any room/space within the UC or UC
Satellite (i.e. cookies, cakes, beverages*, popcorn, chips, pizza, etc.).
o Home-cooked foods that require additional cooking, heating, or cooling where a kitchen
appliance will be used (i.e. crock-pot, blender, etc.) for potluck, shared-dish meals, or receptions,
etc. may be carried into meeting rooms. Please note the following additional requirement when
requesting the use of a pre-set room. Due to potential safety/fire/damage concerns, the
reserving party must consult with the staff of the UC Conference and Reservation Services
Office to identify the appropriate number and location of catering tables needed for a buffet
setup. Board/conference tables are not to be used as buffet serving tables. The following preset
rooms fall into this category (UC - Atlantic, Baltic, Pacific, Palo Duro, Rio Grande, Rodeo, &
San Jacinto; UC Satellite - Claudette).
...

So the above looks like certain rooms are allowed (or prevented, I'm not sure which they mean) for homecooked means/snacks.  The paragraph before the above in the PDF doc says you have to say this up front (presumably at the time of the contract).  I imaging if it wasn't written into the contract correctly, that we'd be prevented from bringing in out own food/snacks.

-- Bob