jeremy at msc.tamu.edu
Mon Sep 18 13:08:31 PDT 2006
On Mon 9/18/2006 1:03 PM, Joshua McAdams wrote:
> Some companies liked the large document with sponsorable items and
> others were happy to just have the quick summary of what they get for
> how much :) In retrospect, managing a mix of 'item' sponsors and
> general cash sponsors was kind of a headache. It would have been much
> easier for me to just to work with the cash levels to begin with and
> only have item-specific sponsorships at the sponsor's request. Still,
> having a banquet sponsor or, as the Pittsburgh Perl Workshop seems to
> have done, room sponsors, might be workable. I would stop there and
> take general cash sponsorship for everything beyond those few
> big-ticket items.
I never thought about breaking venue sponsorship up into pieces, such as allowing sponsorship of individual rooms. That's a great idea! Sponsors could offer to sponsor all or part of a room and have their name(s) listed next to the room(s), or something. It would be eaiser to get a company to pay for all or part of a room and have thier name displayed/associated with the room in someway rather than asking for sponsorship of the venue as a whole.
> Beyond that, the job fair was a big hit. I talked to a recruiter at a
> company that I worked for and asked what a reasonable price would be
> for entrance in the fair. They said that $500 was a price that would
> be hard to say no to, so that was the number that I went with for
> entrance to the job fair. Of course, for smaller companies I reduced
> the price, but $500 was a good starting point that wouldn't get an
> immediate no.
I thought the job fair was a great idea at this year's YAPC. As far as I could tell, it seemed well received. I'm definitely hoping to do it for 2007.
> Another good source of income was the post-YAPC classes. I would
> definitely encourage doing these again. There are tons of good and
> recognized instructors that are very willing to help out (and make
> some extra cash). $200/student paid for the rooms for the classes,
> made YAPC $5,000, and paid out $12,000 to the instructors.
I've already contacted Damian and brian (Randal has scheduling conflicts with both possible dates for YAPC), and both seem willing to do it again.
> One thing we did instead was 'company-passes'. Basically, a local
> company could purchase x-seats at the conference and could have that
> number of employees in sessions at any given time. Of course, we
> didn't police it closely, so it might have been abused. Still, it got
> us out of giving away passes and made the companies feel better. If I
> remember correctly, we even did this for some companies that didn't
> sponsor us. Basically, they couldn't have their entire department out
> for three days and couldn't justify buying passes for people to only
> attend a hand-full of sessions. Having a seat reserved allowed them
> to rotate employees going to the conference and made financial sense
> enough that they bought the passes.
I like the 'company-passes' idea. I could see possibly announcing this towards the end of registration to attract some last minute attendees. I could also see working something out for the auction dinner to try and bring all of the 'rotating employees' to the dinner and hopefully generate more money for TPF.
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