[Yapc-na-organizers] ideas for housing payments

[Jeremy Fluhmann]

Thanks Jim and Josh.  If we keep the meal option, I'll go with the $20
Cougar Card.  To keep the pricing simple though, I may just do without the
meal option.  From my experience last year, I only ate on campus for lunch.
I wasn't sure about everyone else.  I knew the shopping cart wouldn't be an
option this year.  I'm hoping that future conferences will have the ability
to 'add' items to their registration vs having the single drop-down.  Maybe
we can include ACT development in the hackathon ;-)

I'll update the wiki tonight with pricing schemes.  I think we may take the
Buffalo approach to post-conference housing and handle them separately.

I just thought of another idea for the meal option but I'll need to think
about it more before putting it out there.  It may be crazy (or maybe it's
me ;-)

Jeremy

On 2/20/07, Jim Brandt <cbrandt at buffalo.edu> wrote:
>
> Jeremy,
>
> The general advice I would offer is keep it simple. Don't make your life
> a misery trying to accommodate a bunch of confusing combinations. Think
> about other big conferences you may have attended and use that as your
> guideline. OSCON, for example, does the earlybird thing and a few
> options with tutorials, but they keep it simple with food.
>
> I think the general plan you outlined below is very sensible for
> registration/housing. For Buffalo we had to pay in one lump sum as well,
> so we collected money and gave UB a single check for the housing. We had
> one or two stay long, and I dealt with those individually as exceptions
> rather than trying to offer it as an option for everyone.
>
> For food, I agree with Josh. Go with the card and keep it simple. YAPC
> attendees are a resourceful bunch and will sort things out for
> themselves given reasonable options.
>
> Also agree with Josh not to target a shopping cart for this round. Keep
> the price combinations somewhat simple so you don't need the full
> shopping card functionality.
>
> Hope this helps. Feel free to throw a proposed 'final' pricing structure
> up on the wiki and poll us again. Then we can comment one more time
> before you go live. Also, glad to hear you're working on this stuff now.
> Seems to me the timing is just about right to be working out these
> details.
>
> Jim
>
>
> Jeremy Fluhmann wrote:
> > Hey everyone,
> >
> > I'm working on the housing and food worksheets that UH wants filled
> > out.  The form states that the group is responsible for making payment
> > on the dorms and meal plans instead of the individual person staying in
> > the room.  Here's my request for ideas.  I'm trying to figure out how to
> > structure the conference pricing to include housing and meals.  One
> > option is to have separate prices on the YAPC::NA site for the
> following:
> > early bird - $85
> > early bird w/single room (3 nights) - $184
> > early bird w/double room (3 nights) - $145
> > normal price - $100
> > normal w/single room (3 nights) - $199
> > normal w/double room (3 nights) - $160
> >
> > But, then there's also the food costs:
> > 3 meal packing in the RFoC (Real Food on Campus) all-you-can-eat -
> > $21.25/day
> > the 3-meal package is broken up into the meals as following:
> >  * Breakfast - $5.75
> >  * Lunch - $6.75
> >  * Dinner - $8.75
> > So, assuming someone's first meal is breakfast on Monday and last meal
> > is lunch on Wednesday (minus the auction dinner):
> >  $21.25 * 2 + 5.75 + 6.75 - 8.75 = $46.25
> > But, if people are like me, they rarely eat breakfast and I never ate
> > breakfast at YAPC::NA 2006.  Also, I know several people went off-campus
> > for dinner last year.  And I'd rather not include prices for variations
> > on food.
> >
> > We might try to utilize UH's Cougar card, a declining value meal card.
> > Then, we could include something like:
> > w/ $20 Cougar card
> > w/ $40 Cougar card
> >
> > That would include 6 more prices in the pricing scheme.  I liked the
> > "shopping cart" from last year.  I'm wondering if future ACT-hosted
> > sites could implement a shopping cart.  Another alternative to the meal
> > pricing is to just not include it on the conference pricing and let
> > everyone fend for themselves.
> >
> > Another problem is accommodating the people staying longer than the
> > "typical" conference stay Sun-night through Wednesday afternoon.  We
> > need to be able to accommodate these people with housing and food.
> >
> > Should we try and include "all" pricing options in the choices for the
> > conference?  Should we separate the housing and food out into an
> > external shopping cart?  Should we separate out only the special cases
> > of extended stays?
> >
> > I welcome any and ALL thoughts and ideas.
> >
> > Thanks,
> > Jeremy
> >
> >
> > ------------------------------------------------------------------------
> >
> > _______________________________________________
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> > YAPC-NA-organizers at pm.org
> > http://mail.pm.org/mailman/listinfo/yapc-na-organizers
>
> --
> Jim Brandt
> Conferences Chair
> The Perl Foundation
> email: cbrandt at perlfoundation.org
> IM: cbrandtbuffalo at mac.com
> perlmonks: cbrandtbuffalo
>
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