[Melbourne-pm] AGM 2006

Scott Penrose scottp at dd.com.au
Sat Apr 1 17:36:08 PST 2006

On 02/04/2006, at 10:06, Jacinta Richardson wrote:

> Scott Penrose wrote:
>> Hello Melbourne Perl Mongers,
>> The Annual General Meeting 2006 will be held as part of the 10th of
>> May 2006 at the beginning of our monthly Perl Mongers meeting, from
>> 6:30 to 6:45.
>> Agenda:
>> * Confirm minutes of previous AGM (none this year, this is our first)
> I understood our first GM to have been 13th October 2004, where we  
> elected our
> current committee.  Am I mistaken?

Can't remember, but sounds about right :-)

>> * Financial Report from the Treasurer
>> * Election of new office bearers and ordinary committee members.
>> To nominate for a position in Melbourne Perl Mongers, please submit
>> nominations including: Your Name, Address, Email, Nominated Position,
>> Signature and Signature and Name of two other Melbourne Perl Mongers
>> members, to: Melbourne Perl Mongers, C/- myinternet Limited, PO  
>> Box 650,
>> Carlton South, 3053. No latter than the COB Wednesday the 3rd of May
>> 2006. You will receive an email return the day it arrives for
>> confirmation.
> I always thought this part of the model rules was a little  
> draconian as far as
> making it easy for people to nominate, second and accept.  For  
> those who don't
> have access to the Melbourne Perl Monger's rules of association  
> (primarily the
> model rules) the details are:
> (1) Nominations of candidates for election as officers of the  
> Association or as
>     ordinary members of the committee must be--
>          (a) made in writing, signed by two members of the  
> Association and
>              accompanied by the written consent of the candidate  
> (which may be
>              endorsed on the form of nomination);
>          and
>          (b) delivered to the Secretary of the Association not less  
> than 7 days
>              before the date fixed for the holding of the annual  
> general
>              meeting.
> (2) A candidate may only be nominated for one office, or as an  
> ordinary member
>     of the committee, prior to the annual general meeting.
> (3) If insufficient nominations are received to fill all vacancies  
> on the
>     committee, the candidates nominated shall be deemed to be  
> elected and
>     further nominations may be received at the annual general meeting.
> (4) If the number of nominations received is equal to the number of  
> vacancies
>     to be filled, the persons nominated shall be deemed to be elected.
> (5) If the number of nominations exceeds the number of vacancies to  
> be filled,
>     a ballot must be held.
> (6) The ballot for the election of officers and ordinary members of  
> the
>     committee must be conducted at the annual general meeting in  
> such manner as
>     the committee may direct.
> That is, if you are interested in a particular position, but are  
> not nominated
> for it, then if a single other person does nominate for it, they'll  
> get it
> automatically and you'll have to wait until next year.
> The requirement for signatures shouldn't be too hard to meet if you  
> attend
> April's meeting (looks like it'll be the 19th April), but you'll  
> need to be
> organised.
> I quite liked the way that SLUG arranged its nominations this  
> year.  People
> nominated whoever they thought would do well via the mailing list,  
> other people
> seconded where appropriate, and the nominee accepted or declined.   
> Grant Parnell
> summarised the details on a website and then at the meeting, there  
> was a good
> pool of candidates for each committee position.  See here for the  
> records:
> http://www.slug.org.au/~grant/election.html

All interesting ideas, but we are bound by association rules. You can  
change the rules, but that is difficult. They have to be approved  
after paying a fee to the Consumer Affairs Victoria, and takes quite  
a lot of time. Personally for such a little group as MPM I think that  
is too much work. It is unlikely we would be allowed to change the  
nomination section anyway because there are some very good reasons it  
exists like it does, it has been well tested over 100s of years in  
lots of countries and if we think we can do better maybe we have  
misjudged it :-)

> Still that doesn't meet our rules.  So if you feel like publicly  
> nominating
> anyone via our mailing list, please do so before the next meeting  
> (19th April)
> so that you can get signatures and the like at the next meeting.

If any of you are short for a second signature I am happy to sign  
them when they arrive too (assuming I know you, but I think I know  
most of the Perl Mongers).

> I feel it's worth noting that there are *3* ordinary member  
> positions available.

Thanks for picking that up, I forgot to add that.


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