From Dan at DWright.Org  Wed Oct  1 07:00:18 2008
From: Dan at DWright.Org (Daniel J. Wright)
Date: Wed, 1 Oct 2008 10:00:18 -0400 (EDT)
Subject: [Yapc-na-organizers] YAPC Logo?
Message-ID: <60239.216.92.130.24.1222869618.squirrel@webmail6.pair.com>

Does YAPC have an official logo?

I'm trying to work out what the YAPC 09 logo might be, and first I wanted
to see if there are any guidelines I need to be working within.

Currently, the thinking is that we'd like to do some sort of retro design
for the 10th anniversary.   So, I've been looking at the first YAPC's to
draw some inspiration:

  http://yapc.org/America/previous-years/1999/

That logo might look cool with some sort of "+ 10" added on the end.   Or
even as "YAPC 109"

  http://yapc.org/America/previous-years/19100/

The logo used in 2000 seems to be the standard from 2000 until 2004. 
After that, there doesn't seem to be any consistency.

Also, there seems to be a secondary logo, which existed since the very
first YAPC, which is a "y" with a circle around it.   It is used as the
background image on the 2000 page, and is included in the postscript file
that is linked from the 1999 page.

Any thoughts?

Also, if anybody happens to have high quality copies of the original
artwork, I'd appreciate it if you could send me a copy.

Thanks,
-Dan


From petek at bsod.net  Wed Oct  1 07:15:08 2008
From: petek at bsod.net (Pete Krawczyk)
Date: Wed, 1 Oct 2008 09:15:08 -0500
Subject: [Yapc-na-organizers] YAPC Logo?
In-Reply-To: <60239.216.92.130.24.1222869618.squirrel@webmail6.pair.com>
References: <60239.216.92.130.24.1222869618.squirrel@webmail6.pair.com>
Message-ID: <f15e4bbf0810010715r3a40b89fn37f502d074115187@mail.gmail.com>

No, not really.  The closest thing to an "official" logo is the Perl onion.
In 2008, we used the Chicago flag with sigils in place of the stars.
In 2007, Houston used the NASA logo with the onion inside of it.
In 2006, we used the Camel (with O'Reilly's permission) starting the Great
Chicago Fire.
In 2005, Toronto used a "camoose".

-Pete K

On Wed, Oct 1, 2008 at 9:00 AM, Daniel J. Wright <Dan at dwright.org> wrote:

> Does YAPC have an official logo?
>
> I'm trying to work out what the YAPC 09 logo might be, and first I wanted
> to see if there are any guidelines I need to be working within.
>
> Currently, the thinking is that we'd like to do some sort of retro design
> for the 10th anniversary.   So, I've been looking at the first YAPC's to
> draw some inspiration:
>
>  http://yapc.org/America/previous-years/1999/
>
> That logo might look cool with some sort of "+ 10" added on the end.   Or
> even as "YAPC 109"
>
>  http://yapc.org/America/previous-years/19100/
>
> The logo used in 2000 seems to be the standard from 2000 until 2004.
> After that, there doesn't seem to be any consistency.
>
> Also, there seems to be a secondary logo, which existed since the very
> first YAPC, which is a "y" with a circle around it.   It is used as the
> background image on the 2000 page, and is included in the postscript file
> that is linked from the 1999 page.
>
> Any thoughts?
>
> Also, if anybody happens to have high quality copies of the original
> artwork, I'd appreciate it if you could send me a copy.
>
> Thanks,
> -Dan
>
> _______________________________________________
> YAPC-NA-organizers mailing list
> YAPC-NA-organizers at pm.org
> http://mail.pm.org/mailman/listinfo/yapc-na-organizers
>
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From Dan at DWright.Org  Fri Oct  3 19:27:21 2008
From: Dan at DWright.Org (Daniel J. Wright)
Date: Fri, 3 Oct 2008 22:27:21 -0400 (EDT)
Subject: [Yapc-na-organizers] YAPC Guests?
Message-ID: <58028.71.60.117.220.1223087241.squirrel@webmail2.pair.com>


Who traditionally gets a special invite for YAPC?

I would assume Larry Wall and any keynotes.   Anybody else?

What are the traditional accommodations / amenities provided?


Thanks,
-Dan


From rdice at pobox.com  Sat Oct  4 05:56:52 2008
From: rdice at pobox.com (Richard Dice)
Date: Sat, 4 Oct 2008 08:56:52 -0400
Subject: [Yapc-na-organizers] YAPC Guests?
In-Reply-To: <58028.71.60.117.220.1223087241.squirrel@webmail2.pair.com>
References: <58028.71.60.117.220.1223087241.squirrel@webmail2.pair.com>
Message-ID: <5bef4baf0810040556l23a3828hfbb969b7c1691c18@mail.gmail.com>

At YAPC in Toronto the hotel I booked with gave me 1 free room for every 20
that I booked with my group.  So that ended up being a pool of about 8 rooms
I could comp people with.  I don't have a firm memory of who I comped.
Larry was one of them.  I was comped as was I think 1 other organizing
person -- I needed to be on call 24 hours a day, he was the head AV guy and
lived about 70 miles outside of the city.

"Speakers of special interest & need" is a good rule for comping of hotel
rooms or providing other kinds of help.  These are people who go to a _lot_
of conferences (as a lot of people want to see them talk) but who aren't
generally funded by another entity to do so.  And their open source
involvements often mean they have to crimp their own money-earning potential
in order to serve their open source efforts more fully.  (Allison, Audrey,
Damian are prime examples.)

Perl is a community, which means it is communitarian.  It's a good thing to
help people who are members of the community who are in need (in the context
of YAPC and no doubt other contexts too).

Hope this helps!

Cheers,
 - Richard

On Fri, Oct 3, 2008 at 10:27 PM, Daniel J. Wright <Dan at dwright.org> wrote:

>
> Who traditionally gets a special invite for YAPC?
>
> I would assume Larry Wall and any keynotes.   Anybody else?
>
> What are the traditional accommodations / amenities provided?
>
>
> Thanks,
> -Dan
>
> _______________________________________________
> YAPC-NA-organizers mailing list
> YAPC-NA-organizers at pm.org
> http://mail.pm.org/mailman/listinfo/yapc-na-organizers
>
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From cbrandt at buffalo.edu  Tue Oct  7 04:44:23 2008
From: cbrandt at buffalo.edu (Jim Brandt)
Date: Tue, 07 Oct 2008 07:44:23 -0400
Subject: [Yapc-na-organizers] YAPC Guests?
In-Reply-To: <5bef4baf0810040556l23a3828hfbb969b7c1691c18@mail.gmail.com>
References: <58028.71.60.117.220.1223087241.squirrel@webmail2.pair.com>
	<5bef4baf0810040556l23a3828hfbb969b7c1691c18@mail.gmail.com>
Message-ID: <48EB4B97.6050206@buffalo.edu>

In my experience, the host committee creates a list of well known Perl 
people they would like to invite to speak and sends out the invitations. 
The earlier you can do this the better since they are often in demand 
for other events and might book something else. We've talked about 
extending the personal invitations beyond keynote-level speakers to try 
to make sure strong speaker submit talks, but I don't know how deep the 
past few organizers have gone.

As far as helping with costs, I think that will depend on your budget 
and resources. The Perl speakers are amazing in that they often attend 
many events paying expenses out of their pocket. The conference 
attendance fee is waived, usually for all speakers. Anything you can do 
beyond that would be welcome, but not necessarily expected. If you are 
looking for precedent, most speakers have not received help in the past.

To muddy the waters a bit, we have been funding travel for hackathons. 
So if a hackathon is attached to YAPC, you might consider submitting a 
proposal for travel help for the attached hackathon. That might be one 
way to help with costs.

Jim


Richard Dice wrote:
> At YAPC in Toronto the hotel I booked with gave me 1 free room for every 
> 20 that I booked with my group.  So that ended up being a pool of about 
> 8 rooms I could comp people with.  I don't have a firm memory of who I 
> comped.  Larry was one of them.  I was comped as was I think 1 other 
> organizing person -- I needed to be on call 24 hours a day, he was the 
> head AV guy and lived about 70 miles outside of the city.
> 
> "Speakers of special interest & need" is a good rule for comping of 
> hotel rooms or providing other kinds of help.  These are people who go 
> to a _lot_ of conferences (as a lot of people want to see them talk) but 
> who aren't generally funded by another entity to do so.  And their open 
> source involvements often mean they have to crimp their own 
> money-earning potential in order to serve their open source efforts more 
> fully.  (Allison, Audrey, Damian are prime examples.)
> 
> Perl is a community, which means it is communitarian.  It's a good thing 
> to help people who are members of the community who are in need (in the 
> context of YAPC and no doubt other contexts too).
> 
> Hope this helps!
> 
> Cheers,
>  - Richard
> 
> On Fri, Oct 3, 2008 at 10:27 PM, Daniel J. Wright <Dan at dwright.org 
> <mailto:Dan at dwright.org>> wrote:
> 
> 
>     Who traditionally gets a special invite for YAPC?
> 
>     I would assume Larry Wall and any keynotes.   Anybody else?
> 
>     What are the traditional accommodations / amenities provided?
> 
> 
>     Thanks,
>     -Dan
> 
>     _______________________________________________
>     YAPC-NA-organizers mailing list
>     YAPC-NA-organizers at pm.org <mailto:YAPC-NA-organizers at pm.org>
>     http://mail.pm.org/mailman/listinfo/yapc-na-organizers
> 
> 
> 
> ------------------------------------------------------------------------
> 
> _______________________________________________
> YAPC-NA-organizers mailing list
> YAPC-NA-organizers at pm.org
> http://mail.pm.org/mailman/listinfo/yapc-na-organizers

-- 
Jim Brandt
The Perl Foundation
email: cbrandt at perlfoundation.org

From Dan at DWright.Org  Thu Oct 30 07:16:17 2008
From: Dan at DWright.Org (Daniel J. Wright)
Date: Thu, 30 Oct 2008 10:16:17 -0400 (EDT)
Subject: [Yapc-na-organizers] Sponsorship prospectus
Message-ID: <4350.10.8.0.6.1225376177.squirrel@webmail9.pair.com>

I'm working on a prospectus for potential YAPC::NA::09 sponsors.  I'm
looking for any of the following:

* Documents used in past years.

* Things that people wish they had done.

* Suggestions on items that might be attractive to sponsors which we might
be able to offer.

* Stock text regarding Perl and YAPC that would appeal to potential sponsors.

I realize that not all potential sponsors are looking for the same thing. 
So, there needs to be a balance between brevity and appealing to as many
groups as possible.  I think there's basically 4 categories of sponsors:

1. Philanthropists: Sponsors that just want to help Perl.  Maybe they use
it a lot and realize giving back to the community helps them in the long
run.  This group is perhaps the hardest to appeal to, but the easiest to
please.

2. Advertisers:  The most important thing to these people is getting their
name out there in as many ways possible.

3. Recruiters:  These people are hiring.  They need programmers and are
hoping that their money gets them some good leads on potential new hires.

4. All/None of the above: Some mixture of the above plus some other
undefined quality that I'm missing.


All input appreciated.

-Dan

From petek at bsod.net  Thu Oct 30 08:17:24 2008
From: petek at bsod.net (Pete Krawczyk)
Date: Thu, 30 Oct 2008 10:17:24 -0500
Subject: [Yapc-na-organizers] Sponsorship prospectus
In-Reply-To: <4350.10.8.0.6.1225376177.squirrel@webmail9.pair.com>
References: <4350.10.8.0.6.1225376177.squirrel@webmail9.pair.com>
Message-ID: <f15e4bbf0810300817v25fb8d1br718cfc73510e0a68@mail.gmail.com>

Our 2006 sponsorship brochure is here:
http://yapcchicago.org/yapc_sponsorship.pdf

The job fair is one of the largest sources of sponsorship leads (a lot
of places will throw $500 at you for a table).

Keep in mind that some people will be critical of anything that looks
like commercialism, as opposed to sponsorship.  (We received a
complaint this year about the logos on the shirt, for example.)

Tangentially related: BarCamp Milwaukee had an interesting idea with
their shirts - they put a bunch of areas on the shirt where words
could be written - your name on top, and areas of interest on the
bottom.
  http://flickr.com/photos/jennaddenda/2918492913/
I know for YAPC, it's three (or five!) days as opposed to 1, but this
might be an interesting idea.

On Thu, Oct 30, 2008 at 9:16 AM, Daniel J. Wright <Dan at dwright.org> wrote:
> I'm working on a prospectus for potential YAPC::NA::09 sponsors.  I'm
> looking for any of the following:
>
> * Documents used in past years.
>
> * Things that people wish they had done.
>
> * Suggestions on items that might be attractive to sponsors which we might
> be able to offer.
>
> * Stock text regarding Perl and YAPC that would appeal to potential sponsors.
>
> I realize that not all potential sponsors are looking for the same thing.
> So, there needs to be a balance between brevity and appealing to as many
> groups as possible.  I think there's basically 4 categories of sponsors:
>
> 1. Philanthropists: Sponsors that just want to help Perl.  Maybe they use
> it a lot and realize giving back to the community helps them in the long
> run.  This group is perhaps the hardest to appeal to, but the easiest to
> please.
>
> 2. Advertisers:  The most important thing to these people is getting their
> name out there in as many ways possible.
>
> 3. Recruiters:  These people are hiring.  They need programmers and are
> hoping that their money gets them some good leads on potential new hires.
>
> 4. All/None of the above: Some mixture of the above plus some other
> undefined quality that I'm missing.
>
>
> All input appreciated.
>
> -Dan
> _______________________________________________
> YAPC-NA-organizers mailing list
> YAPC-NA-organizers at pm.org
> http://mail.pm.org/mailman/listinfo/yapc-na-organizers
>

From autarch at urth.org  Thu Oct 30 08:28:20 2008
From: autarch at urth.org (Dave Rolsky)
Date: Thu, 30 Oct 2008 10:28:20 -0500 (CDT)
Subject: [Yapc-na-organizers] Sponsorship prospectus
In-Reply-To: <f15e4bbf0810300817v25fb8d1br718cfc73510e0a68@mail.gmail.com>
References: <4350.10.8.0.6.1225376177.squirrel@webmail9.pair.com>
	<f15e4bbf0810300817v25fb8d1br718cfc73510e0a68@mail.gmail.com>
Message-ID: <alpine.DEB.0.9999.0810301026420.25640@urth.org>

On Thu, 30 Oct 2008, Pete Krawczyk wrote:

> Keep in mind that some people will be critical of anything that looks
> like commercialism, as opposed to sponsorship.  (We received a
> complaint this year about the logos on the shirt, for example.)

Do the sponsors actually ask to have their logos on the shirts, or did 
someone just volunteer this?

I'm one of those people who hate this. I don't wear the YAPC shirts from 
2006 on because of this, except under another shirt.

FWIW, when we did Frozen Perl nobody asked about getting their logo on the 
shirt, and we didn't offer it.

I would _love_ to see a return to the logo-less shirts so I can start 
wearing them during the summer again.


-dave

/*============================================================
http://VegGuide.org               http://blog.urth.org
Your guide to all that's veg      House Absolute(ly Pointless)
============================================================*/

From petek at bsod.net  Thu Oct 30 08:32:53 2008
From: petek at bsod.net (Pete Krawczyk)
Date: Thu, 30 Oct 2008 10:32:53 -0500
Subject: [Yapc-na-organizers] Sponsorship prospectus
In-Reply-To: <alpine.DEB.0.9999.0810301026420.25640@urth.org>
References: <4350.10.8.0.6.1225376177.squirrel@webmail9.pair.com>
	<f15e4bbf0810300817v25fb8d1br718cfc73510e0a68@mail.gmail.com>
	<alpine.DEB.0.9999.0810301026420.25640@urth.org>
Message-ID: <f15e4bbf0810300832o7a69a58fvf5588d7961aedae0@mail.gmail.com>

In 2006, which was the first year this was done, we actually had
sponsors request this, because it was what they were used to from
other conferences.  We repeated in 2008 for the same reason.

I can only assume 2007 was the same way.

-Pete K

On 10/30/08, Dave Rolsky <autarch at urth.org> wrote:
> On Thu, 30 Oct 2008, Pete Krawczyk wrote:
>
>> Keep in mind that some people will be critical of anything that looks
>> like commercialism, as opposed to sponsorship.  (We received a
>> complaint this year about the logos on the shirt, for example.)
>
> Do the sponsors actually ask to have their logos on the shirts, or did
> someone just volunteer this?
>
> I'm one of those people who hate this. I don't wear the YAPC shirts from
> 2006 on because of this, except under another shirt.
>
> FWIW, when we did Frozen Perl nobody asked about getting their logo on the
> shirt, and we didn't offer it.
>
> I would _love_ to see a return to the logo-less shirts so I can start
> wearing them during the summer again.
>
>
> -dave
>
> /*============================================================
> http://VegGuide.org               http://blog.urth.org
> Your guide to all that's veg      House Absolute(ly Pointless)
> ============================================================*/
> _______________________________________________
> YAPC-NA-organizers mailing list
> YAPC-NA-organizers at pm.org
> http://mail.pm.org/mailman/listinfo/yapc-na-organizers
>

From fluhmann at gmail.com  Thu Oct 30 08:54:27 2008
From: fluhmann at gmail.com (Jeremy Fluhmann)
Date: Thu, 30 Oct 2008 10:54:27 -0500
Subject: [Yapc-na-organizers] Sponsorship prospectus
In-Reply-To: <f15e4bbf0810300832o7a69a58fvf5588d7961aedae0@mail.gmail.com>
References: <4350.10.8.0.6.1225376177.squirrel@webmail9.pair.com>
	<f15e4bbf0810300817v25fb8d1br718cfc73510e0a68@mail.gmail.com>
	<alpine.DEB.0.9999.0810301026420.25640@urth.org>
	<f15e4bbf0810300832o7a69a58fvf5588d7961aedae0@mail.gmail.com>
Message-ID: <7f7c2d5e0810300854g5e619d72t2e27e1cb3ee30b40@mail.gmail.com>

On Thu, Oct 30, 2008 at 10:32 AM, Pete Krawczyk <petek at bsod.net> wrote:

> In 2006, which was the first year this was done, we actually had
> sponsors request this, because it was what they were used to from
> other conferences.  We repeated in 2008 for the same reason.
>
> I can only assume 2007 was the same way.


Yes, it was.

I don't have the document that we used in Houston, but Wade or Will might.

Jeremy


On 10/30/08, Dave Rolsky <autarch at urth.org> wrote:
> > On Thu, 30 Oct 2008, Pete Krawczyk wrote:
> >
> >> Keep in mind that some people will be critical of anything that looks
> >> like commercialism, as opposed to sponsorship.  (We received a
> >> complaint this year about the logos on the shirt, for example.)
> >
> > Do the sponsors actually ask to have their logos on the shirts, or did
> > someone just volunteer this?
> >
> > I'm one of those people who hate this. I don't wear the YAPC shirts from
> > 2006 on because of this, except under another shirt.
> >
> > FWIW, when we did Frozen Perl nobody asked about getting their logo on
> the
> > shirt, and we didn't offer it.
> >
> > I would _love_ to see a return to the logo-less shirts so I can start
> > wearing them during the summer again.
> >
> >
> > -dave
> >
> > /*============================================================
> > http://VegGuide.org               http://blog.urth.org
> > Your guide to all that's veg      House Absolute(ly Pointless)
> > ============================================================*/
> > _______________________________________________
> > YAPC-NA-organizers mailing list
> > YAPC-NA-organizers at pm.org
> > http://mail.pm.org/mailman/listinfo/yapc-na-organizers
> >
> _______________________________________________
> YAPC-NA-organizers mailing list
> YAPC-NA-organizers at pm.org
> http://mail.pm.org/mailman/listinfo/yapc-na-organizers
>
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From cbrandt at buffalo.edu  Thu Oct 30 11:49:38 2008
From: cbrandt at buffalo.edu (Jim Brandt)
Date: Thu, 30 Oct 2008 14:49:38 -0400
Subject: [Yapc-na-organizers] Sponsorship prospectus
In-Reply-To: <7f7c2d5e0810300854g5e619d72t2e27e1cb3ee30b40@mail.gmail.com>
References: <4350.10.8.0.6.1225376177.squirrel@webmail9.pair.com>	<f15e4bbf0810300817v25fb8d1br718cfc73510e0a68@mail.gmail.com>	<alpine.DEB.0.9999.0810301026420.25640@urth.org>	<f15e4bbf0810300832o7a69a58fvf5588d7961aedae0@mail.gmail.com>
	<7f7c2d5e0810300854g5e619d72t2e27e1cb3ee30b40@mail.gmail.com>
Message-ID: <490A01C2.5090300@buffalo.edu>

It would be cool to save this sort of support material up on the wiki so 
future organizers could find it without having to track everyone down.

http://www.perlfoundation.org/perl_event_organizers/index.cgi



Jeremy Fluhmann wrote:
> On Thu, Oct 30, 2008 at 10:32 AM, Pete Krawczyk <petek at bsod.net 
> <mailto:petek at bsod.net>> wrote:
> 
>     In 2006, which was the first year this was done, we actually had
>     sponsors request this, because it was what they were used to from
>     other conferences.  We repeated in 2008 for the same reason.
> 
>     I can only assume 2007 was the same way.
> 
> 
> Yes, it was. 
> 
> I don't have the document that we used in Houston, but Wade or Will might.
> 
> Jeremy
> 
> 
>     On 10/30/08, Dave Rolsky <autarch at urth.org
>     <mailto:autarch at urth.org>> wrote:
>      > On Thu, 30 Oct 2008, Pete Krawczyk wrote:
>      >
>      >> Keep in mind that some people will be critical of anything that
>     looks
>      >> like commercialism, as opposed to sponsorship.  (We received a
>      >> complaint this year about the logos on the shirt, for example.)
>      >
>      > Do the sponsors actually ask to have their logos on the shirts,
>     or did
>      > someone just volunteer this?
>      >
>      > I'm one of those people who hate this. I don't wear the YAPC
>     shirts from
>      > 2006 on because of this, except under another shirt.
>      >
>      > FWIW, when we did Frozen Perl nobody asked about getting their
>     logo on the
>      > shirt, and we didn't offer it.
>      >
>      > I would _love_ to see a return to the logo-less shirts so I can start
>      > wearing them during the summer again.
>      >
>      >
>      > -dave
>      >
>      > /*============================================================
>      > http://VegGuide.org               http://blog.urth.org
>      > Your guide to all that's veg      House Absolute(ly Pointless)
>      > ============================================================*/
>      > _______________________________________________
>      > YAPC-NA-organizers mailing list
>      > YAPC-NA-organizers at pm.org <mailto:YAPC-NA-organizers at pm.org>
>      > http://mail.pm.org/mailman/listinfo/yapc-na-organizers
>      >
>     _______________________________________________
>     YAPC-NA-organizers mailing list
>     YAPC-NA-organizers at pm.org <mailto:YAPC-NA-organizers at pm.org>
>     http://mail.pm.org/mailman/listinfo/yapc-na-organizers
> 
> 
-- 
Jim Brandt
The Perl Foundation
email: cbrandt at perlfoundation.org