From dahut at cthompson.com Mon Mar 1 08:52:10 2010 From: dahut at cthompson.com (Chris Thompson) Date: Mon, 1 Mar 2010 11:52:10 -0500 Subject: [Dahut-pm] YAPC 2011 Bid In-Reply-To: References: <12b83b2d1002261412r2cefdc78jbfd74af395010092@mail.gmail.com> <12b83b2d1002261738j4fd80be1t4bb10171eba2ec13@mail.gmail.com> Message-ID: I wonder if we should also be looking at cities that may have a PM, but who would not be able to pull a conference off by themselves. After watching two weeks of Olympics Vancouver seems like a good idea. Honestly, if not for the fact that it would most likely be way too expensive, YAPC::VegasBaby would turn us into nerd heroes. Is there a set of expectations like how many hotel rooms, how much conference space, how much is reasonable to expect to have to spend? It's sort of hard to think in terms of cost when I don't know what that cost would be. -C On Sat, Feb 27, 2010 at 12:13 AM, Michael Nachbaur wrote: > We also have a fairly somewhat-active Van.pm group here in, well, Vancouver. ?Scott/konobi is putting together something for a perl workshop in a few months here in 2010, so perhaps we can reuse the same venue for a YAPC in the following year. ?Plus, Vancouver is awesome... > > On 2010-02-26, at 3:38 PM, Chris Prather wrote: > >> On Fri, Feb 26, 2010 at 5:12 PM, Chris Prather wrote: >>> So, >>> >>> Minneapolis was as far as I could tell the only city to have a serious >>> bid for the 2011 YAPC::NA. They posted today that they can't put >>> together a serious bid because of work related time constraints. >>> >>> Talking with mst I thought it might be fun for Dahut.pm to put >>> together a bid for YAPC::NA. Since we're a non-geographical group we >>> can pick any city we'd like to visit. The constraint being it has to >>> be in North America, Europe is way to competitive for their bids and >>> we're lazy. Also it would better to pick a city without an active Perl >>> Monger group so we don't step on any toes. >>> >>> Any suggestions? >> >> Suggestions have come forth on irc.perl.org/#axkit-dahut >> >> * Danbury CT >> * Ithaca NY >> * Gatlinburg TN >> * Ashville NC >> * Lexington / Lousiville KY >> >> -Chris >> _______________________________________________ >> Dahut-pm mailing list >> Dahut-pm at pm.org >> http://mail.pm.org/mailman/listinfo/dahut-pm > > _______________________________________________ > Dahut-pm mailing list > Dahut-pm at pm.org > http://mail.pm.org/mailman/listinfo/dahut-pm > -- Chris Thompson - Raconteur, Iconoclast, Secret Agent From dahut at cthompson.com Mon Mar 1 13:17:21 2010 From: dahut at cthompson.com (Chris Thompson) Date: Mon, 1 Mar 2010 16:17:21 -0500 Subject: [Dahut-pm] small convention estimates. In-Reply-To: References: <4b8c2b13.1008c00a.715a.ffffb1ecSMTPIN_ADDED@mx.google.com> Message-ID: Re-sent without the PDF to actually post. On Mon, Mar 1, 2010 at 4:09 PM, Chris Thompson wrote: > This is the response I got from the Gatlinburg Convention Center. > > I asked: > > Dian, > > I'm writing looking to get an idea of VERY rough ballpark costs for > holding a three day conference in Gatlinburg in June of 2011. > > This is very very tentative, trying to make a bid to host a hobbyist > conference in June 2011 for a three day "Monday through Wednesday" > conference. > > Rough estimates are 400-500 attendees. Would need one room large > enough for all 500 and 5-7 smaller break out rooms holding 100-120 > people. All should be in "Classroom" setup. > > There may also be a need for a single room for Thursday in Conference > room format, 100-125 people. > > The date is currently "June 2011", and any week within June is fine, > and would be happy to avoid other large events in the area. > > One thing is crucial and non negotiable. This is a computer hobbyist > convention. Ultra Reliable and fast internet access in all portions of > the facility is an absolute necessity. > > This is all very tentative right now. I am gathering rough numbers 18 > months in advance from several cities in order to get an idea. > > This year's conference is in Columbus, OH using college facilities and > offering dorm stay for those who don't want to pay full hotel price. > Expense is going to be a significant factor. > > You can get a feel for what the 2009 conference did at: > > http://yapc10.org/yn2009/location.html > > As you see, they have both hotel and inexpensive dorm rental. I'm not > sure how this translates to Gatlinburg. > > It looks like only two facilities in Gatlinburg would meet the > criteria, the Convention Center and the River Terrace. I am struggling > to contact the River Terrace as their website is broken. > > I'm not asking for a full on proposal, since I'm not even sure at this > point what the exact needs of the group are. Can you get me some wide > ballpark numbers on three days of facility rental of this size? > > Thanks, > > She responded with > > > ---------- Forwarded message ---------- > From: Dian Stanfill > Date: Mon, Mar 1, 2010 at 4:00 PM > Subject: RE: small convention estimates. > To: chris at cthompson.com > > > Hello Chris, > > Looks like we could easily accommodate your group in part of the Tennessee > Ballroom. ?We can set Ballrooms A & B for your 500 classroom and then use > the 2 smaller ballrooms (C&D) as well as several of our meeting rooms for > your breakouts for groups of 90 - 160. ? See attached. > > I can offer the ballroom at the price as if you rented it as one space even > though we would divide it for you in to separate spaces as needed for your > conference. ?If rented individually the ballrooms space rental is $4050.00 - > If I reserve it at the base price as if rented as a whole unit - the cost > drops to $3600.00. ? Our combined meeting rooms run from $175.00 to $450.00 > but I am sure we can average these out for you. > > So I can offer - Daily Rate for Ballroom > > $3600.00 > > I looked at the site for the last conference and feel the Gatlinburg lodging > properties could offer some very competitive prices for conference lodging. > If you would like to have a more formal proposal with room specifics, please > let me know and I will be happy to work that up for you. > > We can sometimes negotiate Convention Center rates if you can guarantee > certain of hotel rooms for the city. ?I do currently have some availability > in June 2011 but would need a little more info to determine exact dates and > space. > > I would be happy to conduct a site visit of the Convention Center if you > would like to view the space. ?I am available Mon thru Fri 8:30AM - 4PM. > > > > > > Dian Stanfill > Sales Manager > Gatlinburg Department of Tourism & Convention Center > Mailing Address: ? ?303 Reagan Drive > Physical Address: ? 234 Historic Nature Trail > Gatlinburg, TN 37738 > > Direct: ? ? ?865-436-0527 > Toll Free: 800-343-1475 Ext. 3102 > Fax: ? ? ? ? 865-436-3704 > > www.gatlinburg-tennessee.com > > > -----Original Message----- > From: Chris Thompson [mailto:chris at cthompson.com] > Sent: Monday, March 01, 2010 2:29 PM > To: DianS at ci.gatlinburg.tn.us > Subject: small convention estimates. > > Dian, > > I'm writing looking to get an idea of VERY rough ballpark costs for > holding a three day conference in Gatlinburg in June of 2011. > > This is very very tentative, trying to make a bid to host a hobbyist > conference in June 2011 for a three day "Monday through Wednesday" > conference. > > Rough estimates are 400-500 attendees. Would need one room large > enough for all 500 and 5-7 smaller break out rooms holding 100-120 > people. All should be in "Classroom" setup. > > There may also be a need for a single room for Thursday in Conference > room format, 100-125 people. > > The date is currently "June 2011", and any week within June is fine, > and would be happy to avoid other large events in the area. > > One thing is crucial and non negotiable. This is a computer hobbyist > convention. Ultra Reliable and fast internet access in all portions of > the facility is an absolute necessity. > > This is all very tentative right now. I am gathering rough numbers 18 > months in advance from several cities in order to get an idea. > > This year's conference is in Columbus, OH using college facilities and > offering dorm stay for those who don't want to pay full hotel price. > Expense is going to be a significant factor. > > You can get a feel for what the 2009 conference did at: > > http://yapc10.org/yn2009/location.html > > As you see, they have both hotel and inexpensive dorm rental. I'm not > sure how this translates to Gatlinburg. > > It looks like only two facilities in Gatlinburg would meet the > criteria, the Convention Center and the River Terrace. I am struggling > to contact the River Terrace as their website is broken. > > I'm not asking for a full on proposal, since I'm not even sure at this > point what the exact needs of the group are. Can you get me some wide > ballpark numbers on three days of facility rental of this size? > > Thanks, > > -- > Chris Thompson - Raconteur, Iconoclast, Secret Agent > > > > -- > Chris Thompson - Raconteur, Iconoclast, Secret Agent > -- Chris Thompson - Raconteur, Iconoclast, Secret Agent