Request for Volunteers

[Volunteer Organizer]

Hi, all. We're looking for some volunteers to help out with the conference.
YAPC is a community conference, more than just about every other tech
conference today. It is through community involvement that we have a
conference at all. It is in this spirit of community and camaraderie that
we come to you today to ask for volunteers. If you've ever wanted to help
run a YAPC but didn't want to have to take care of everything, or didn't
want all the responsibility involved (and there is a lot of it), now's your
chance. If you've wanted to help out in some small way but weren't sure
where to start, this is your chance!

What follows is a list of things that just about anyone can do. Please feel
free to respond with any interest you have in helping out. We thank you for
helping to make this YAPC amazing.

* We need people to be in each room for each talk to make sure that
speakers get off to a smooth start. This includes making sure their laptops
work properly (and seeking help if not), setting up the microphone, and
signalling them as they approach the time limit for their talk. I've found
a tablet with a big "5 MIN" written in a word processor works well. The
idea is to give 10, 5, 2, and 1 minute notices for longer talks, and 5, 2,
and 1 minute notices for shorter talks.

* We need people to monitor the sound in each room during each talk. This
will preferably need to be someone who's familiar with audio kit, and is
probably the most technically demanding item on this list.

* We need people to monitor the LiveStreams to make sure that things are
proceeding smoothly and to let us know if / when things go pear-shaped.

* We need folks to greet / redirect / guide attendees to their destinations
on Monday morning. Ideally this will be people who have tablets with maps
of the area to show people where to go and how to get there. There are
other ways to do this, of course, and the above is just one tested and
known-working approach. This also includes people standing outside LBJ and
making sure people reach the registration desk, which brings us to the next
point.

* We need people to coordinate registration on Monday morning, which opens
at 7 AM. Yes, it's 7 AM, and it's a crime against nature. However, there is
a major perk for this position: every single person needs to pass through
registration. Every single attendee. This is a unique opportunity to meet
new people and make connections with a large part of the Perl community. If
you've ever wanted to have a good reason to talk with someone in the Perl
community, this could be it!

* We need people to shepherd folks to / from the busses and into The Stage
for Tuesday night. This will help make sure everyone arrives where and when
they need to be there.

* We need people to coordinate setting up and tearing down at The Stage
early Tuesday and late Tuesday, respectively.

If any of the above sounds interesting, please let us know by emailing
volunteers at yapcna.org. We'll contact you offlist to coordinate further.
Thank you for your interest in helping out! YAPC is more than anything a
community conference, and by helping out you help us make a better
conference for everyone.
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