available now: YAPC Austin dorm registration

[YAPC NA]

The link to register for the on-campus dorms at the University of Texas is
now live:
https://utdirect.utexas.edu/apps/dhfs/conf/nlogon/register/?s_pgm_nbr=HF121301643000

The price is $70/night if you don't want/find a roommate, or $35/night each
person if you do.  Each of you simply supplies the other person's name in
your registration form to register as roommates.

They are configured to accept reservations for arrival on Sunday June 2,
and check-out on Wednesday, Thursday, or Friday.  However, you might be
able to arrange an earlier arrival if you contact the email mentioned on
the form.

Each room either has its own bathroom or shares a larger bathroom with one
other room.  The dorms are "co-ed" and air-conditioned.  There are dining
facilities within or attached to the buildings, and they are a short walk
from the conference venue.  Search UT Austin Jester Hall for more
information.

There is a shuttle from/to the airport to/from the campus every 30 minutes
for $1, running from at least 8 am until 11 pm every day.  Search austin
capmetro airport shuttle for more information.

Payment is due at time of registration, and is refundable, but with a $50
cancellation fee.

They said there are "beds" for 58 available, which I conservatively suspect
means there are 29 rooms reserved for us.  This link shows how many have
registered under our group:
https://utdirect.utexas.edu/apps/dhfs/conf/nlogon/

We regret the late availability and notice of this information, and hope
it's not too late for you to get your expenses approved and travel
arrangements made.

FYI:  latest conference registration graphic: http://i.imgur.com/thGPMKb.png

More information forthcoming about the arrival dinner and other things
needing your attention and possibly needing your reaction.

See you there!

-YAPC::NA 2013 Austin

PS. I'll update the yapcna.org website with this information soon.


On Mon, Apr 15, 2013 at 8:43 PM, YAPC NA <admin at yapcna.org> wrote:

> http://blog.yapcna.org/post/48097285256/the-dorms
>
> We’ve had a lot of requests for information on the dorms. I apologize
> we haven’t provided more. My first dorm experience was in Chicago
> 2008. The rooms were miserable. Someone broke the water chillers
> and/or turned them off. Because it was summer in Chicago, nobody had a
> priority to fix the problem. The rooms were miserable and the group
> showers were less than great.
>
> But it was a great time and I remember it fondly. The dorms had this
> big open area where all the dorm halls joined and everyone hung out. I
> remember Adam Kennedy arguing with Schwern for “new_ok”. Thus the
> change log entry: “Adam Kennedy bribed me to add new_ok().  The price
> was one DEFCON license key.” We hung out on really uncomfortable
> chairs, watched bad movies, hacked, and played Zombie Flux with 15
> people at one time.
>
> We do understand that the dorms are not just a “Cheap option for
> YAPC”. We’ve tried very hard this year to do what we could, but one
> bad break after the other has reset the process on us. Here’s what it
> looks like now:
>
> Somehow in spite of weekly inquiries, we’ve now been told that our
> submissions were not received and we need to start the 2 week process
> over to get the approval. This means we won’t hear anything until the
> end of the month or 1 month out from the conference. There is still a
> chance they’ll say NO. This makes it a little risky for us to
> recommend you wait for the Dorms.
>
> If the dorms are allocated, they will be in the San Jacinto Residence
> Hall. There will be no more than 50 rooms made available at ~$70 for 2
> twins.
>
> People have different housing needs when they come to YAPC. Some need
> to have the cheapest housing possible. Some frequent travelers prefer
> the hotel chain they usually use. Others just want to be in the hotel
> where everyone else plans to be. We’re very hesitant to recommend
> anything we’ve not checked out. At the moment, YAPC has reserved a
> block of 50 rooms at the Double Tree, which is very near the
> conference. This might be a good choice for that group of folks. If we
> fill this up soon, there’s a chance, we might be able to book more
> rooms.
>
> You can also review and update Who is Staying Where on the wiki. This
> should help you find where people are going to be. We’ll provide an
> update on the dorms by next Wednesday one way or the other so everyone
> knows where things stand.
>
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