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Date: Wed, 11 Mar 2015 19:30:44 +0000
From: Nicholas Clark <nick@ccl4.org>
To: nine@detonation.org
Cc: apw-orga@googlegroups.com
Subject: APW 2015 Linz - local & remote
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Sender: Nicholas Clark <nick@flirble.org>

For helping with an APW in Linz remotely...

A fair chunk of APW 2014 in Salzburg was organised from Vienna, with the
lion's share of the real work done by pepl (not me or domm or anyone else)

So, we'd be very happy to help with as much of an APW in Linz as would be
useful to you.

>From memory, the minimal stuff that actually is best done on the ground for
a workshop sized thing is

1) identify and make contact with potential venues

[stating the obvious I know but without a venue, there's no workshop :-(
and if it's an expensive venue, it steals potential sponsorship from other
things]

2) figure out how attendees are going to get lunch (and will it need
   sponsorship?)

[in Salzburg, we knew that the venue that pepl's contacts had found us was
sufficiently far out that we had to plan something - we couldn't just
schedule a 90 minute lunch break and expect everyone to go outside and find
food]

3) figure out catering for coffee* breaks

4) locate potential venues for a conference dinner, and a pre-conference meet
   up

[dinner and meetup technically optional, but both nice to have]


apart from that, pretty much everything else *can* easily be organised (or
co-organised) remotely, if you don't have enough folks locally who want to do
it.

I'd assume that if we wanted talks videoed (and can get sponsorship) we'd use
the same folks as last year. Likewise, the same t-shirt people (and we bring
the box from Vienna to Linz). We can do the same (non-local) advertising as
we did last year. We can contact the same (non-local) sponsors. We can wrestle
ACT for you and deal with payment. I can contact the same "VIP"s - jnthn
certainly is keen to come.

And yes, everyone organising ought to join our Google group, as that's one
more thing to re-use.


I don't know how we get more native speakers to do talks in German.

(But to be fair, I think that your talk on Perl 6 stuff *was* most appropriate
in English, because its intended audience included the VIPs. But many of the
talks were not aimed at Jonathan, Patrick, Larry)

Nick

* "coffee" includes tea. dammit. :-)
]