From andy at petdance.com Tue Jan 2 08:49:40 2007 From: andy at petdance.com (Andy Lester) Date: Tue, 2 Jan 2007 10:49:40 -0600 Subject: [Hackathons] Hackathon Attendees HOWTO References: <20070102075519.GA25122@shadowspar.dyndns.org> Message-ID: <7D80EC52-DDC9-4C38-B384-ECE1EBB2CED8@petdance.com> Begin forwarded message: > From: Rick Scott > Date: January 2, 2007 1:55:19 AM CST > To: hackathon-chicago at pm.org > Subject: [Hackathon-chicago] Hackathon Attendees HOWTO > > Dear Hackathon Alumni, > > I've scraped together the beginnings of a guide for first-time > Hackathon > attendees -- more of a list of tips and suggestions, actually. > > One thing I noticed at Chicago is that we seemed to have a number of > people showing up who wanted to help with *something*, but weren't > quite sure where to start. My hope is that this will evolve into > something that'll be useful for future Hackathons and their attendees. > > http://rakudo.org/hackathon-chicago/index.cgi? > hackathon_attendees_howto > > Please feel free to add any bits of wisdom you have. Especially feel > free to edit anything that's up there which you find particularly > laughable -- I was a first-time Hackathon attendee at this event, > after all. =) > > > > > Cheers, > Rick > -- > key CF8F8A75 / print C5C1 F87D 5056 D2C0 D5CE D58F 970F 04D1 CF8F > 8A75 > The word is not the thing. > :Alfred Korzybski > _______________________________________________ > Hackathon-chicago mailing list > Hackathon-chicago at pm.org > http://mail.pm.org/mailman/listinfo/hackathon-chicago > -- Andy Lester => andy at petdance.com => www.petdance.com => AIM:petdance From andy at petdance.com Sun Jan 7 21:44:52 2007 From: andy at petdance.com (Andy Lester) Date: Sun, 7 Jan 2007 23:44:52 -0600 Subject: [Hackathons] Who's putting on a hackathon? Message-ID: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> All these people signing up, people mentioning interest in doing a hackathon, and I'm not hearing anything. Who's thinkin' about it? Where are you at in the process? Is there anything I can do to help? Questions to answer? xoxo, Ady -- Andy Lester => andy at petdance.com => www.petdance.com => AIM:petdance From ann at domaintje.com Mon Jan 8 00:57:58 2007 From: ann at domaintje.com (Ann Barcomb) Date: Mon, 8 Jan 2007 09:57:58 +0100 (CET) Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> Message-ID: <20070108094815.E2033@primus.biocede.com> Hi Andy & others, I am planning on organizing a European hackathon in (early) March. I haven't widely announced it because I am only 80% certain at this point that it will happen. I visited one possible venue last week, although I don't yet have a quote. I will be visiting a second one this week. If this process goes well, and I am able to find a venue, I will commit to arranging it. I'm hoping to have this settled by mid-January. I do have some questions for people who might consider attending: * Would you prefer to pay more costs yourself if this enabled some key people to attend, or would you rather have as little cost as possible? * Would you prefer cheaper accomodation if it meant sharing a room with 1-2 other people, or do you need to be alone? * What projects would you like to work on, and what people would you like to see (sponsored to attend)? * Would you prefer to have a better internet connection but a hard limit of attendees, or a poorer internet connection and a more flexible limit? And for Andy, I am wondering how you arrived at your estimate of 30 people. I don't think that I can take the figures from the Chicago hackathon and assume that Europe will yield the same numbers, so I'd rather repeat the estimation process. Thanks, Ann On Sun, 7 Jan 2007, Andy Lester wrote: > > All these people signing up, people mentioning interest in doing a > hackathon, and I'm not hearing anything. > > Who's thinkin' about it? Where are you at in the process? Is there > anything I can do to help? Questions to answer? > > xoxo, > Ady From andy at petdance.com Mon Jan 8 05:57:52 2007 From: andy at petdance.com (Andy Lester) Date: Mon, 8 Jan 2007 07:57:52 -0600 Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <20070108094815.E2033@primus.biocede.com> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> <20070108094815.E2033@primus.biocede.com> Message-ID: <46A8C33C-D21B-4972-A0B5-9458AB5358DD@petdance.com> > > * Would you prefer cheaper accomodation if it meant sharing a room > with 1-2 other people, or do you need to be alone? I would leave this up to the attendees as much as possible. We had people double up, but Pete and I didn't have to deal with it at all. We just let the doublers arrange it themselves. In fact, we didn't have anything to do with the lodging at all. We just told people "Go and make your reservations, we'll make sure you get the $20 off and pay the rest". > And for Andy, I am wondering how you arrived at your estimate of 30 > people. I don't think that I can take the figures from the Chicago > hackathon and assume that Europe will yield the same numbers, so I'd > rather repeat the estimation process. Total swag. Pete and I just kinda talked about it and guessed that yeah, 20 would be about right. I think it was 20 originally. I think we guessed it would be half locals, half outta-towners, and it came out to be more outta-towners. Maybe Pete can remember better. xoa -- Andy Lester => andy at petdance.com => www.petdance.com => AIM:petdance From ann at domaintje.com Mon Jan 8 06:15:07 2007 From: ann at domaintje.com (Ann Barcomb) Date: Mon, 8 Jan 2007 15:15:07 +0100 (CET) Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <46A8C33C-D21B-4972-A0B5-9458AB5358DD@petdance.com> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> <20070108094815.E2033@primus.biocede.com> <46A8C33C-D21B-4972-A0B5-9458AB5358DD@petdance.com> Message-ID: <20070108151245.I19202@primus.biocede.com> >> * Would you prefer cheaper accomodation if it meant sharing a room >> with 1-2 other people, or do you need to be alone? > > I would leave this up to the attendees as much as possible. We had people > double up, but Pete and I didn't have to deal with it at all. We just let > the doublers arrange it themselves. > > In fact, we didn't have anything to do with the lodging at all. We just told > people "Go and make your reservations, we'll make sure you get the $20 off > and pay the rest". That's not really an option with either of the venues I have looked at. In both cases, I'll need to reserve a number of rooms in order to get access to the conference area. I have made some inquiries about stand-alone conference halls, but to date received no information. So I guess I really want to know if the situation of room-sharing is intolerable. - Ann From jerry.gay at gmail.com Mon Jan 8 06:49:50 2007 From: jerry.gay at gmail.com (jerry gay) Date: Mon, 8 Jan 2007 06:49:50 -0800 Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <20070108151245.I19202@primus.biocede.com> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> <20070108094815.E2033@primus.biocede.com> <46A8C33C-D21B-4972-A0B5-9458AB5358DD@petdance.com> <20070108151245.I19202@primus.biocede.com> Message-ID: <1d9a3f400701080649s28ed9138xf778f7ab8133c91c@mail.gmail.com> On 1/8/07, Ann Barcomb wrote: > >> * Would you prefer cheaper accomodation if it meant sharing a room > >> with 1-2 other people, or do you need to be alone? > > > > I would leave this up to the attendees as much as possible. We had people > > double up, but Pete and I didn't have to deal with it at all. We just let > > the doublers arrange it themselves. > > > > In fact, we didn't have anything to do with the lodging at all. We just told > > people "Go and make your reservations, we'll make sure you get the $20 off > > and pay the rest". > > That's not really an option with either of the venues I have looked > at. In both cases, I'll need to reserve a number of rooms in order > to get access to the conference area. I have made some inquiries about > stand-alone conference halls, but to date received no information. > > So I guess I really want to know if the situation of room-sharing is > intolerable. > i shared a room at chicago hackathon 2006. it worked out fine, and cut down on the price of my trip by ~$100 overall--well worth it. my only caution would be to make sure in advance that your roommate doesn't like hosting all night mst3k sessions, unless you're into that. basically, that means, don't room with schwern--but did i really need to write that down? ;) ~jerry From perl at bsod.net Mon Jan 8 08:00:13 2007 From: perl at bsod.net (Pete Krawczyk) Date: Mon, 8 Jan 2007 10:00:13 -0600 (CST) Subject: [Hackathons] Who's putting on a hackathon? (fwd) Message-ID: Subject: Re: [Hackathons] Who's putting on a hackathon? From: Andy Lester Date: Mon, 8 Jan 2007 07:57:52 -0600 }Total swag. Pete and I just kinda talked about it and guessed that }yeah, 20 would be about right. I think it was 20 originally. I }think we guessed it would be half locals, half outta-towners, and it }came out to be more outta-towners. Maybe Pete can remember better. We guesstimated based on similar reasoning to Fermi's Piano Tuner Problem [1,2]. We figured out what PM groups would be within an 8-hour drive, which we thought would be a reasonable driving distance for a weekend. This turned out to include Chicago, Madison, Milwaukee, Minneapolis, St. Louis, Omaha, and several others. We then started figuring out rough group size and took a percentage of that, factoring in distance. (Say, for example, we might get 10 of Chicago's regulars, but maybe only 1 or 2 from Minneapolis.) Turns out we had more PM groups represented, but a lower turnout from each one than we thought we'd have. Being the first hackathon, this may be an anomaly, but only time will tell. It also helped that we had some tentative commitments from people, as we got closer to the date, so we could adjust if we needed to. We wound up under-estimating the number of people with hotel rooms, but overestimating food. Until we get a couple of completed hackathons, it's going to be hard to make generalized assumptions at all. [1] http://www.grc.nasa.gov/WWW/K-12/Numbers/Math/Mathematical_Thinking/fermis_piano_tuner.htm [2] http://en.wikipedia.org/wiki/Fermi_problem -Pete K -- Pete Krawczyk perl at bsod dot net From andy at petdance.com Mon Jan 8 08:07:29 2007 From: andy at petdance.com (Andy Lester) Date: Mon, 8 Jan 2007 10:07:29 -0600 Subject: [Hackathons] Chicago hackathon cost recap Message-ID: Headcounts Estimate Actual These headcounts do not include Andy, Pete or Chip. Stay Thu 5 7 Work Fri 15 18 Stay Fri 7 14 Work Sat 20 24 This count of 24 is low. We had at least 30 for pizza. Stay Sat 7 15 Work Sun 15 25 Stay Sun 0 7 Total roomnights 19 43 Total workerdays 50 67 Room/nite $79 $79 Room costs $1,501 TPF pays 20.% $20 We went flat rate, not percentage. User/night $63 $59 Space Sleeping $300 $860 Meeting room $200 $200 Sleeping: organizers $237 Celeb Fly celeb $415 $415 Celeb hotel $237 $237 Andy was there every night, even though he lives only about 15 minutes away. Food Snacks $250 $167 Chinese Fri $200 $129 Pizza Sat $210 $250 Not out of our pocket Pizza Sun $210 0 No Sunday night food Totals Space: Fixed $200 10% $437 18% Space: Variable $300 15% $860 34% Celeb $652 32% $652 26% Food $870 43% $546 22% Total $2,022 100% $2,495 100% -- Andy Lester => andy at petdance.com => www.petdance.com => AIM:petdance From jnthn at jnthn.net Mon Jan 8 08:11:26 2007 From: jnthn at jnthn.net (Jonathan Worthington) Date: Mon, 08 Jan 2007 16:11:26 +0000 Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <20070108094815.E2033@primus.biocede.com> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> <20070108094815.E2033@primus.biocede.com> Message-ID: <45A26D2E.9020702@jnthn.net> Hi, Ann Barcomb wrote: > If this process goes well, and I am able to find a venue, I will commit to arranging it. I'm hoping to have this settled by > mid-January. > Awesome! How close do you plan to have it to the DPW? > * Would you prefer to pay more costs yourself if this enabled some > key people to attend, or would you rather have as little cost as > possible? > For me, kinda depends on the magnitude of the extra costs. If it's ~ 50 euros more cost to me, it's not a big deal. If it's 100 euros more, that's going to be a little more noticeable. I do think it's important to have key people from a couple of projects there, though. > * Would you prefer cheaper accomodation if it meant sharing a room > with 1-2 other people, or do you need to be alone? > I room-shared at the Chicago one and that combined with a nice exchange rate between the pound and the dollar made the accommodation really cheap for me. I think I stayed up doing stuff a bit later than my roommate (which was odd because I was supposed to be jetlagged), but since the hacking room was available until late for people who want to hack into the early hours, that was no problem. I think that's something to ensure is the case at the venues you're looking at as it makes room sharing a lot smoother, I expect. > * What projects would you like to work on, and what people would you > like to see (sponsored to attend)? > I'll almost certainly be wanting to hack on Parrot. Some other Parrot people being there would be cool, but I'd very much like to see folks from other projects there too. > * Would you prefer to have a better internet connection but a hard limit of attendees, or a poorer internet connection and a more flexible limit? > Poorer in what way? I don't think a high-bandwidth connection is needed, just a reliable one. A hard limit on attendees would kinda suck if a load of locals we didn't expect turned up and wanted to hack. Hope this helps, Jonathan From andy at petdance.com Mon Jan 8 08:21:53 2007 From: andy at petdance.com (Andy Lester) Date: Mon, 8 Jan 2007 10:21:53 -0600 Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <45A26D2E.9020702@jnthn.net> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> <20070108094815.E2033@primus.biocede.com> <45A26D2E.9020702@jnthn.net> Message-ID: <9E419E54-E26E-4E39-AF78-508495E52964@petdance.com> On Jan 8, 2007, at 10:11 AM, Jonathan Worthington wrote: > I room-shared at the Chicago one and that combined with a nice > exchange > rate between the pound and the dollar made the accommodation really > cheap for me. We also subsidized Jonathan's room for 6 nights instead of the max 4 that I would expect, because he asked and I was tickled that he'd haul ass all the way over here from the UK for our first hackathon. However, I think that going forward we should put an explicit cap on these things, and which nights we'll subsidize. xoxo, Andy -- Andy Lester => andy at petdance.com => www.petdance.com => AIM:petdance From publiustemp-hackathon at yahoo.com Mon Jan 8 12:53:41 2007 From: publiustemp-hackathon at yahoo.com (Ovid) Date: Mon, 8 Jan 2007 12:53:41 -0800 (PST) Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <1d9a3f400701080649s28ed9138xf778f7ab8133c91c@mail.gmail.com> Message-ID: <532965.65276.qm@web60816.mail.yahoo.com> --- jerry gay wrote: > my only > caution would be to make sure in advance that your roommate doesn't > like hosting all night mst3k sessions, unless you're into that. > basically, that means, don't room with schwern--but did i really need > to write that down? ;) Yeah, just try being his roommate for over a year :) On the plus side, he got me hooked on Firefly! Cheers, Ovid -- Buy the book -- http://www.oreilly.com/catalog/perlhks/ Perl and CGI -- http://users.easystreet.com/ovid/cgi_course/ From ann at domaintje.com Mon Jan 8 13:07:10 2007 From: ann at domaintje.com (Ann Barcomb) Date: Mon, 8 Jan 2007 22:07:10 +0100 (CET) Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <45A26D2E.9020702@jnthn.net> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> <20070108094815.E2033@primus.biocede.com> <45A26D2E.9020702@jnthn.net> Message-ID: <20070108220222.N46003@primus.biocede.com> >> If this process goes well, and I am able to find a venue, I will commit to >> arranging it. I'm hoping to have this settled by >> mid-January. > Awesome! How close do you plan to have it to the DPW? It will end up being one or two weeks before the DPW. After speaking with some of the people involved, it was decided that it is probably better if the two events aren't related, since the audience is different. I hope that you can still be persuaded to take an extra trip. > I room-shared at the Chicago one and that combined with a nice exchange rate > between the pound and the dollar made the accommodation really cheap for me. > I think I stayed up doing stuff a bit later than my roommate (which was odd > because I was supposed to be jetlagged), but since the hacking room was > available until late for people who want to hack into the early hours, that > was no problem. I think that's something to ensure is the case at the venues > you're looking at as it makes room sharing a lot smoother, I expect. Yes, a public area is a requirement in that kind of situation. > I'll almost certainly be wanting to hack on Parrot. Some other Parrot people > being there would be cool, but I'd very much like to see folks from other > projects there too. Are there any people in particular that you'd really want to see? >> * Would you prefer to have a better internet connection but a hard limit of >> attendees, or a poorer internet connection and a more flexible limit? > Poorer in what way? I don't think a high-bandwidth connection is needed, just > a reliable one. A hard limit on attendees would kinda suck if a load of > locals we didn't expect turned up and wanted to hack. Poorer as in lower bandwidth. Thanks, Ann From jnthn at jnthn.net Mon Jan 8 14:31:44 2007 From: jnthn at jnthn.net (Jonathan Worthington) Date: Mon, 08 Jan 2007 22:31:44 +0000 Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <20070108220222.N46003@primus.biocede.com> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> <20070108094815.E2033@primus.biocede.com> <45A26D2E.9020702@jnthn.net> <20070108220222.N46003@primus.biocede.com> Message-ID: <45A2C650.2030909@jnthn.net> Ann Barcomb wrote: > It will end up being one or two weeks before the DPW. After speaking > with some of the people involved, it was decided that it is probably betterif the two events aren't related, since the audience is different. > > I hope that you can still be persuaded to take an extra trip. > Close in time doesn't have to mean related in any way, other than the organizers of the events may cross over notably, in which case I can see the argument for not putting them too close together. For me personally, I ain't heard back from the DPW guys as of yet, so I'm not committed to that for sure yet. I may come down to having to choose between the two - I have a decent budget for traveling about places, but not unlimited, plus work commitments to consider too. It wouldn't come down to not wanting to do both, but maybe practical issues. >> I'll almost certainly be wanting to hack on Parrot. Some other Parrot people being there would be cool, but I'd very much like to see folks from other projects there too. >> > Are there any people in particular that you'd really want to see? > I'm having a couple of quiet (private) chats to see if various euro-Parrot folks are interested (without mentioning any specifics, and saying it's a provisional idea). Unfortunately the one response I got so far is that it's an awkward time to have a Hackathon between two conferences (e.g. GPW and DPW) rather than adjacent to one of them. (In this case, the person is planning to go to GPW and an early March hackathon would be too close time-wise to that.) > Poorer as in lower bandwidth. > Then I stand with not capping users. So long as it doesn't start dropping people's connections and your check-in takes a few seconds longer or something, I don't see it being a big deal. Thanks, Jonathan From ann at domaintje.com Tue Jan 9 00:27:00 2007 From: ann at domaintje.com (Ann Barcomb) Date: Tue, 9 Jan 2007 09:27:00 +0100 (CET) Subject: [Hackathons] Who's putting on a hackathon? In-Reply-To: <45A2C650.2030909@jnthn.net> References: <1EE4BE4E-883F-49EB-95B1-A35E7EE45101@petdance.com> <20070108094815.E2033@primus.biocede.com> <45A26D2E.9020702@jnthn.net> <20070108220222.N46003@primus.biocede.com> <45A2C650.2030909@jnthn.net> Message-ID: <20070109091554.Q84161@primus.biocede.com> On Mon, 8 Jan 2007, Jonathan Worthington wrote: > Close in time doesn't have to mean related in any way, other than the > organizers of the events may cross over notably, in which case I can see the > argument for not putting them too close together. There isn't that kind of cross-over, but we are thinking of using the same venue, which means they can't be at the same time! I decided that I would try to aim for close to FOSDEM in time instead, because I think FOSDEM is more likely to attract people who would be interested in the hackathon than the DPW is. For example Allison will be at FOSDEM, and may be able to attend if it is soon after. > For me personally, I ain't heard back from the DPW guys as of yet, so I'm not > committed to that for sure yet. I may come down to having to choose between > the two - I have a decent budget for traveling about places, but not > unlimited, plus work commitments to consider too. It wouldn't come down to > not wanting to do both, but maybe practical issues. That makes sense. I hope I'll be able to announce a date soon, which would possibly help some other people make decisions. > I'm having a couple of quiet (private) chats to see if various euro-Parrot > folks are interested (without mentioning any specifics, and saying it's a > provisional idea). Unfortunately the one response I got so far is that it's > an awkward time to have a Hackathon between two conferences (e.g. GPW and > DPW) rather than adjacent to one of them. (In this case, the person is > planning to go to GPW and an early March hackathon would be too close > time-wise to that.) I know that the German Perl workshop is the same weekend as FOSDEM (21-23 February) and so I was trying not to conflict with it. So far I really don't know if people would attend. I got about 7 people expressing interest from this mailing list, but I haven't really asked around yet. > Then I stand with not capping users. So long as it doesn't start dropping > people's connections and your check-in takes a few seconds longer or > something, I don't see it being a big deal. That's the direction I was leaning towards as well. Thanks for your suggestions. - Ann From ann at domaintje.com Wed Jan 17 07:10:23 2007 From: ann at domaintje.com (Ann Barcomb) Date: Wed, 17 Jan 2007 16:10:23 +0100 (CET) Subject: [Hackathons] European hackathon planning in progress - looking for project leaders Message-ID: <20070117160843.M92917@primus.biocede.com> As I mentioned, I'm considering organizing a hackathon. I'm not quite at the point where the event can be announced, but it seems fairly likely that it will happen. The proposed dates are the weekend of 2-4 March, and the location is Arnhem, the Netherlands (a little over an hour by train from Schiphol airport/Amsterdam). I'd like to know if there is anyone on this list who is working on a public project and would be interested in leading development on that project during the hackathon. Basically, this means making sure that people can access the project, and having a clear idea of what you want to work on during the event. In addition, it is also useful to have some clearly defined smaller tasks which are appropriate for people who have just shown up and didn't plan to work on any particular project. If this sounds interesting to you, please contact me either privately or on this list. I'm hoping I'll be able to make a public announcement about the hackathon sometime next week, at which point I'd like to mention some of the projects which will be included. Thanks, Ann From ann at domaintje.com Mon Jan 22 12:25:16 2007 From: ann at domaintje.com (Ann Barcomb) Date: Mon, 22 Jan 2007 21:25:16 +0100 (CET) Subject: [Hackathons] European Perl hackathon Message-ID: <20070122212317.U16785@primus.biocede.com> Hi, I'm pleased to announce that I have just signed a venue for the hackathon, which will be held in the Netherlands on from the evening of Friday, 2 March until the evening of Sunday, 4 March. An official announcement will follow in a few days. - Ann From cbrandt at buffalo.edu Mon Jan 22 12:52:33 2007 From: cbrandt at buffalo.edu (Jim Brandt) Date: Mon, 22 Jan 2007 15:52:33 -0500 Subject: [Hackathons] European Perl hackathon In-Reply-To: <20070122212317.U16785@primus.biocede.com> References: <20070122212317.U16785@primus.biocede.com> Message-ID: <45B52411.2080401@buffalo.edu> Woohoo! Hackathon #2! :) Ann Barcomb wrote: > Hi, > > I'm pleased to announce that I have just signed a venue for the hackathon, > which will be held in the Netherlands on from the evening of Friday, 2 March > until the evening of Sunday, 4 March. > > An official announcement will follow in a few days. > > - Ann > _______________________________________________ > Hackathons mailing list > Hackathons at pm.org > http://mail.pm.org/mailman/listinfo/hackathons -- Jim Brandt Conferences Chair The Perl Foundation email: cbrandt at perlfoundation.org IM: cbrandtbuffalo at mac.com perlmonks: cbrandtbuffalo