APM: YAPC Request for Volunteers

[Will Braswell]

----- Forwarded message from "Volunteer Organizer"  -----
Date: Sat, 01 Jun 2013 05:43:03 +0000
Subject: Request for Volunteers
To: yapc at pm.org
	Hi, all. We're looking for some volunteers to help out with the
conference. YAPC is a community conference, more than just about every
other tech conference today. It is through community involvement that
we have a conference at all. It is in this spirit of community and
camaraderie that we come to you today to ask for volunteers. If you've
ever wanted to help run a YAPC but didn't want to have to take care of
everything, or didn't want all the responsibility involved (and there
is a lot of it), now's your chance. If you've wanted to help out in
some small way but weren't sure where to start, this is your chance!
What follows is a list of things that just about anyone can do. Please
feel free to respond with any interest you have in helping out. We
thank you for helping to make this YAPC amazing.

  * We need people to be in each room for each talk to make sure that
speakers get off to a smooth start. This includes making sure their
laptops work properly (and seeking help if not), setting up the
microphone, and signalling them as they approach the time limit for
their talk. I've found a tablet with a big "5 MIN" written in a word
processor works well. The idea is to give 10, 5, 2, and 1 minute
notices for longer talks, and 5, 2, and 1 minute notices for shorter
talks. 
	  * We need people to monitor the sound in each room during each
talk. This will preferably need to be someone who's familiar with
audio kit, and is probably the most technically demanding item on this
list.
 * We need people to monitor the LiveStreams to make sure that things
are proceeding smoothly and to let us know if / when things go
pear-shaped.

 * We need folks to greet / redirect / guide attendees to their
destinations on Monday morning. Ideally this will be people who have
tablets with maps of the area to show people where to go and how to
get there. There are other ways to do this, of course, and the above
is just one tested and known-working approach. This also includes
people standing outside LBJ and making sure people reach the
registration desk, which brings us to the next point.
* We need people to coordinate registration on Monday morning, which
opens at 7 AM. Yes, it's 7 AM, and it's a crime against nature.
However, there is a major perk for this position: every single person
needs to pass through registration. Every single attendee. This is a
unique opportunity to meet new people and make connections with a
large part of the Perl community. If you've ever wanted to have a good
reason to talk with someone in the Perl community, this could be it!
* We need people to shepherd folks to / from the busses and into The
Stage for Tuesday night. This will help make sure everyone arrives
where and when they need to be there.

* We need people to coordinate setting up and tearing down at The
Stage early Tuesday and late Tuesday, respectively.
If any of the above sounds interesting, please let us know by emailing
volunteers at yapcna.org. We'll contact you offlist to coordinate
further. Thank you for your interest in helping out! YAPC is more than
anything a community conference, and by helping out you help us make a
better conference for everyone. 
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